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governance:minutes:2011-08-16

Evergreen Oversight Board Meeting

Tuesday, August 16, 2011

MINUTES

Present: Galen Charlton, Dan Scott, Elizabeth McKinney, Stephen Elfstrand, Steve Wills, Jim Corridan, Michele Montague

1. Follow-up from last month’s meeting Conflict of interests: Stephen Wills still working on it; has stuff written; would like another month and will get material to us. Elections: Elizabeth to start on that. Transfer of domains to SFC. Galen will be following up.

2. Financial report Report dated Aug. 3rd was for the end of June. Payment of GPLS $1,200 has gone through Elizabeth: Got ledger via email; looks like we were in hole by $150. Did anyone else see it this way? Dan: It’s raw data format; meant to be processed. Includes PayPal expenses and 5% to SFC. Elizabeth: Thank people for their donations? Dan thinks they get an acknowledgment from PayPal. Don’t get anything further from us or Conservancy. Group agrees important to thank them. Dan: Ledger doesn’t provide email address for donors. Dan will look into this with Bradley. Need to have further explanation. Elizabeth will take it on as a project: how to read the ledger. Dan: total amount estimate: $1,290.58 Steve Wills: How to get a list of donors in order to thank them: a communications committee task? Elizabeth: She’ll talk first with SFC then identify who to handle thank-yous.

3. Communications Committee New footer for evergreen-ils web pages have been finalized (Dan: should incorporate Galen’s correction, per his email earlier today) and Lori will get that implemented on the main website as well as the blog and wiki. Still working on Community guidelines.

4. Community Meeting Dan: Don’t believe there was a community meeting since our last. Elizabeth: Are those the first Tuesday of the month? Dan:First Friday of every month at 2:00 EST. He will raise that on the mailing list again.

5. Conference Committee Jim: Now have website: www.evergreen2012.org. In October will send out requests for program ideas. In pretty good shape as far as facilities. Location is downtown, three blocks from State Library building. Program committee may seek additional help from this group as time approaches.

6. Next steps and recap

7. Adjourned at 1:25 p.m. EST.

Respectfully submitted,

Michele Montague

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