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#evergreen: Evergreen Oversight Board meeting, 18 July 2013
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Meeting started by gmcharlt at 14:05:35 US/Eastern.  The full logs are
available at
http://evergreen-ils.org/meetings/evergreen/2013/evergreen.2013-07-18-14.05.log.html
.



Meeting summary
---------------

* agenda is at
  http://evergreen-ils.org/dokuwiki/doku.php?id=governance:minutes:2013-7-18
  (gmcharlt, 14:05:43)
* introductions (EOB board members please introduct yourselves using
  #info)  (gmcharlt, 14:06:08)
  * gmcharlt = Galen Charlton  (gmcharlt, 14:06:16)
  * kmlussier = Kathy Lussier, MassLNC  (kmlussier, 14:06:22)
  * RoganH = Rogan Hamby, sclends  (RoganH, 14:06:24)
  * sborger = Shauna Borger, ISL  (sborger, 14:06:29)
  * ysboston - Yamil Suarez - Berklee College of Music  (yboston,
    14:06:37)
  * dbwells = Dan Wells, Hekman Library (Calvin College)  (dbwells,
    14:06:43)
  * StephenGWills = himself, Maine Balsam  (StephenGWills, 14:06:44)
  * montgoc1 = Chauncey Montgomery, Consortium of Ohio Libraries
    (montgoc1, 14:06:47)
  * rfrasur = Ruth Frasur, Hagerstown Library - Evergreen Indiana
    (rfrasur, 14:06:48)
  * Benhyman - Ben Hyman, Bc Libraries Co-op  (Benhyman, 14:06:52)
  * afterl = Amy Terlaga, Bibliomation  (afterl, 14:07:18)
  * abneiman = Andrea Buntz Neiman  (abneiman, 14:07:55)

* Financial report  (gmcharlt, 14:08:49)
  * ACTION: gmcharlt will email current summary right after the EOB
    meeting  (gmcharlt, 14:09:00)

* Evergreen 2014 Conference Committee Report  (gmcharlt, 14:09:31)
  * 2014 conference proposed budget revision is at
    http://list.evergreen-ils.org/pipermail/eg-oversight-board/2013-July/000506.html
    (gmcharlt, 14:11:59)
  * copy of the proposed budget is at
    https://docs.google.com/file/d/1sVsmN86aPHLThRs7jyiHYOw2N5tAFVy50LbKoqR8K9VaWgRUKZJGyLvU_QXX/edit?usp=sharing
    (gmcharlt, 14:12:42)
  * copy of draft sponsorship opportunities is at
    https://docs.google.com/document/d/1hUKYjp6W6yqfBE0tGq7cUvBZK-SXMBXJ-q2GlH6W66Y/edit?usp=sharing
    (kmlussier, 14:18:29)
  * VOTE: Voted on "Does the EOB approve the revised 2014 conference
    budget?" Results are, Yes: 10  (gmcharlt, 14:30:58)
  * Ben Hyman voted to approve as well  (gmcharlt, 14:31:16)

* Release manager update  (gmcharlt, 14:32:18)
  * The 'm2' commit push happened from 7/2-7/12 as planned.  Progress
    was very similar to the first round, reducing the outstanding
    pullrequests from 62 to 29, which should be considered a success.
    (dbwells, 14:32:52)
  * More details at http://markmail.org/thread/zcxti4nkqkplo6uw
    (dbwells, 14:33:13)
  * Next push ('alpha1') will be Aug. 2 through Aug. 9.  (dbwells,
    14:33:29)

* Follow-up on support company list  (gmcharlt, 14:36:33)
  * Report on the community discussion is at
    http://list.evergreen-ils.org/pipermail/eg-oversight-board/2013-July/000507.html
    (gmcharlt, 14:36:41)
  * Koha project support provider listing policy is at
    http://koha-community.org/support/paid-support/how-to-get-listed/
    (gmcharlt, 14:38:18)
  * ACTION: kmlussier will draw up an Evergreen version of Koha's
    support listing policy for consideration by the EOB by the August
    meeting  (gmcharlt, 14:44:40)

* Follow-up on testing meeting  (gmcharlt, 14:45:36)
  * Minutes of the 2013-07-02 testing conference call are at
    https://docs.google.com/file/d/1ImfRJH4V_5xUhTmv_8ni4ekt7_J-4gBU_EGz_lrOI9renZEO26QpHCwZ3JRL/edit?usp=sharing
    (gmcharlt, 14:48:49)

* Grants and fundraising  (gmcharlt, 14:52:25)
  * SGW thanks the awesome EOB and leaves the meeting.  (StephenGWills,
    15:07:21)
  * ACTION: RoganH to pursue options for swag sales  (gmcharlt,
    15:08:43)

* Format of the EOB meetings  (gmcharlt, 15:09:41)
  * the past three (non-physical) EOB meetings have been held via IRC;
    prior to that they were held via conference call  (gmcharlt,
    15:10:41)

* Hack-a-saurus update  (gmcharlt, 15:22:13)
  * Registration has opened for the 2013 Hack-A-Way.  It is being hosted
    September 17-19th by Calvin College in Grand Rapids, Michigan.
    Registration is open until 8/15.  (gmcharlt, 15:24:24)
  * hackaway2013.eventbrite.com - registration site  (RoganH, 15:25:36)



Meeting ended at 15:27:38 US/Eastern.



Action items, by person
-----------------------

* gmcharlt
  * gmcharlt will email current summary right after the EOB meeting
* kmlussier
  * kmlussier will draw up an Evergreen version of Koha's support
    listing policy for consideration by the EOB by the August meeting
* RoganH
  * RoganH to pursue options for swag sales



People present (lines said)
---------------------------

* gmcharlt (81)
* RoganH (54)
* kmlussier (52)
* montgoc1 (18)
* sborger (16)
* StephenGWills (14)
* Benhyman (13)
* afterl (12)
* yboston (10)
* Emckinney (9)
* elfsts (9)
* abneiman (8)
* dbwells (7)
* rfrasur (6)
* pinesol_green (4)
* pinesol_green` (3)
* eeevil (1)



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