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#evergreen: Evergreen Oversight Board Meeting, 15 August 2013
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Meeting started by gmcharlt at 14:02:33 US/Eastern.  The full logs are
available at
http://evergreen-ils.org/meetings/evergreen/2013/evergreen.2013-08-15-14.02.log.html
.



Meeting summary
---------------

* Agenda is at
  http://evergreen-ils.org/dokuwiki/doku.php?id=governance:minutes:2013-8-15
  (gmcharlt, 14:02:43)
* Introductions  (gmcharlt, 14:02:50)
  * RoganH = Rogan Hamby, SCLENDS  (RoganH, 14:03:05)
  * abneiman Andrea Buntz Neiman, Kent County Public Library  (abneiman,
    14:03:14)
  * gmcharlt = Galen Charlton, Equinox  (gmcharlt, 14:03:15)
  * yboston - Yamil Suarez - Berklee College of Music  (yboston,
    14:03:15)
  * montgoc1= Chauncey Montgomery, Consortium of Ohio Libraries
    (montgoc1, 14:03:31)
  * benhyman Ben Hyman, BC Libraries Co-op / Sitka  (benhyman, 14:03:35)
  * kmlussier is Kathy Lussier, MassLNC  (kmlussier, 14:03:44)
  * emckinney = elizabeth mckinney  (emckinney, 14:03:51)
  * Step[hen Elfstrand PALS  (elfsts, 14:04:15)
  * rfrasur is Ruth Frasur, Hagerstown Library/Evergreen Indiana
    (rfrasur, 14:04:30)

* Action items from previous meeting  (gmcharlt, 14:05:34)
  * afterl is Amy Terlaga, Bibliomation (guest)  (afterl, 14:06:30)

* Financial summary  (gmcharlt, 14:06:41)
  * Current financial summary is at
    http://list.evergreen-ils.org/pipermail/eg-oversight-board/2013-August/000530.html
    (gmcharlt, 14:06:51)
  * No change to the bottom line since July  (gmcharlt, 14:06:56)
  * ACTION: gmcharlt will ask Conservancy regarding the status of tax
    rebates from the 2013 conference  (gmcharlt, 14:08:42)

* Evergreen 2014 Conference Committee Report  (gmcharlt, 14:09:50)
  * Contract with the conference hotel is signed  (gmcharlt, 14:11:06)
  * The conference will be held from March 19 to 22 2014 at the Boston
    Marriott Cambridge Hotel.  (gmcharlt, 14:11:10)
  * pre-conference survey is at https://www.surveymonkey.com/s/7LXW35V.
    (gmcharlt, 14:13:30)

* Discussion of support provider listing policy proposal  (gmcharlt,
  14:17:43)
  * proposed support provider listing policy is at
    http://evergreen-ils.org/dokuwiki/doku.php?id=faqs:evergreen_companies:listing_policy
    (gmcharlt, 14:17:43)
  * VOTE: Voted on "Should the proposed support provider listing policy
    be adopted?" Results are, Yes: 9  (gmcharlt, 14:22:41)
  * AGREED: The support provider listing policy at
    http://evergreen-ils.org/dokuwiki/doku.php?id=faqs:evergreen_companies:listing_policy
    is adopted  (gmcharlt, 14:23:00)
  * AGREED: abneiman will set a date for clearing the provider list and
    issue a call for listing requests to the Evergreen mailing list
    (gmcharlt, 14:30:51)

* Grants and fundraising  (gmcharlt, 14:31:07)
  * Steve Wills, Balsam Consortium is late  (StephenGWills, 14:31:53)
  * List of potential grant opportunities for Evergreen is at
    https://docs.google.com/spreadsheet/ccc?key=0Ar4gDMUDwDXqdFNOcllSNklDZHFxdnFuRk9BMndKUXc&usp=sharing
    (gmcharlt, 14:34:56)

* Backfilling Evergreen's documentation  (gmcharlt, 14:40:47)
  * ACTION: yboston will produce a concrete proposal for the EOB to
    consider regarding ways to get backfill documentation written
    (gmcharlt, 14:54:30)

* Swag sales options  (gmcharlt, 14:55:06)
  * ideas from swap brainstorming:
    http://list.evergreen-ils.org/pipermail/eg-oversight-board/2013-August/000513.html
    (gmcharlt, 14:55:14)
  * ACTION: gmcharlt will check with Conservancy about whether putting
    up an open Amazon affiliate link is OK  (gmcharlt, 15:00:17)
  * ACTION: Rogan will survey community about desiderdata for CafePress
    merchandise  (gmcharlt, 15:02:36)
  * Next EOB meeting is on Thursday, 19 September 2013  (gmcharlt,
    15:05:32)



Meeting ended at 15:05:35 US/Eastern.



Action items, by person
-----------------------

* gmcharlt
  * gmcharlt will ask Conservancy regarding the status of tax rebates
    from the 2013 conference
  * gmcharlt will check with Conservancy about whether putting up an
    open Amazon affiliate link is OK
* yboston
  * yboston will produce a concrete proposal for the EOB to consider
    regarding ways to get backfill documentation written



People present (lines said)
---------------------------

* gmcharlt (73)
* RoganH (50)
* kmlussier (30)
* yboston (24)
* abneiman (15)
* pinesol_green (7)
* afterl (6)
* montgoc1 (6)
* benhyman (6)
* elfsts (6)
* rfrasur (4)
* emckinney (4)
* graced (2)
* StephenGWills (1)



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