==============================================================
#evergreen: Evergreen Oversight Board meeting, 16 January 2014
==============================================================


Meeting started by gmcharlt at 14:01:38 US/Eastern.  The full logs are
available at
http://evergreen-ils.org/meetings/evergreen/2014/evergreen.2014-01-16-14.01.log.html
.



Meeting summary
---------------

* Agenda is at
  http://evergreen-ils.org/dokuwiki/doku.php?id=governance:minutes:2014-1-16
  (gmcharlt, 14:01:50)
* Role call of EOB members  (gmcharlt, 14:02:03)
  * ysboston - Yamil Suarez - Berklee College of Music (EOB)  (yboston,
    14:02:17)
  * gmcharlt = Galen Charlton, ESI  (gmcharlt, 14:02:22)
  * montgoc1 = Chauncey Montgomery, Consortium of Ohio Libraries
    (montgoc1, 14:02:37)
  * benhyman= Ben Hyman, BC Libraries Co-op (Sitka)  (benhyman,
    14:02:52)
  * abneiman = Andrea Buntz Neiman, Kent County Public Library
    (abneiman, 14:03:08)
  * kmlussier = Kathy Lussier, MassLNC  (kmlussier, 14:03:11)
  * afterl = Amy Terlaga, Bibliomation (guest)  (afterl, 14:03:13)
  * dbwells = Dan Wells, Hekman Library (guest)  (dbwells, 14:03:23)
  * StephenGWills, Maine Balsam Libraries  (StephenGWills, 14:04:00)
  * Emckinney =Elizabeth McKinney  (EMckinney, 14:04:23)

* Financial report  (gmcharlt, 14:06:32)

* Evergreen 2.6 Release Manager's update  (gmcharlt, 14:07:20)
  * Evergreen 2.6 is still in the early stages, but that ends soon.
    (dbwells, 14:07:39)
  * Today is the recommended last day to target bugs for inclusion in
    2.6.0-alpha1.  (dbwells, 14:07:54)
  * Next Tuesday will be the actual cutoff for committing to master for
    the 2.6.0-alpha1 release.  (dbwells, 14:08:16)
  * Beta is planned for early Feb., so we should have a substantially
    better idea of the shape of 2.6 by the next board meeting.
    (dbwells, 14:08:29)

* Evergreen 2014 Conference Committee Report  (gmcharlt, 14:10:22)
  * Registrations need to be in today to get the Early Bird discount.
    (kmlussier, 14:10:35)
  * We have 132 total registrations.  (kmlussier, 14:10:59)
  * 110 are full registrations, 16 are one-day registrations and six are
    complimentary ones that came with sponsorships.  (kmlussier,
    14:11:11)
  * LINK: http://evergreen-ils.org/conference/eg14/eg14-sponsors/
    (kmlussier, 14:12:51)
  * RoganH = Rogan Hamby, SCLENDS  (RoganH, 14:14:29)

* Merchandising Committee  (gmcharlt, 14:24:59)

* Follow-up on resource allocator summit  (gmcharlt, 14:27:54)

* Code of conduct of Evergreen events  (gmcharlt, 14:33:02)
  * LINK:
    http://list.evergreen-ils.org/pipermail/eg-oversight-board/2014-January/000650.html
    (gmcharlt, 14:33:10)
  * LINK:
    http://www.gophercon.com/code/conduct/2013/12/19/codeofconduct.html
    (gmcharlt, 14:36:33)
  * ACTION: Ben, Galen, Kathy, and Rogan will put together a draft of
    the code of conduct and publish it for community and Conservancy
    review  (gmcharlt, 14:52:02)

* Planning EOB Elections  (gmcharlt, 14:53:13)
  * Board elections and terms was decied at the April 2013 meeting -
    http://evergreen-ils.org/dokuwiki/doku.php?id=governance:minutes:2013-4-12
    (gmcharlt, 14:53:38)
  * EOB terms and cohorts as decided at that meeting
    http://paste.lisp.org/display/140932  (gmcharlt, 14:54:11)
  * proposal to reduce the size of the EOB
    http://list.evergreen-ils.org/pipermail/eg-oversight-board/2014-January/000652.html
    (gmcharlt, 14:54:31)
  * ACTION: Galen to draft a motion for reducing the size of the EOB to
    from 11 to 7 over two years via attrition, with a built-in step for
    the EOB to confirm the reduction from 9 to 7. Vote on the motion to
    be held over email  (gmcharlt, 15:17:50)



Meeting ended at 15:21:46 US/Eastern.



People present (lines said)
---------------------------

* gmcharlt (80)
* kmlussier (37)
* afterl (23)
* RoganH (23)
* montgoc1 (20)
* yboston (15)
* benhyman (14)
* elmckinney (12)
* abneiman (8)
* StephenGWills (7)
* dbwells (6)
* pinesol_green (5)
* rfrasur (4)
* sborger (2)
* EMckinney (1)
* ldwhalen (1)



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