============================================================ #evergreen: Evergreen Oversight Board Meeting, June 16, 2016 ============================================================ Meeting started by graced at 14:01:32 US/Eastern. The full logs are available at http://evergreen-ils.org/meetings/evergreen/2016/evergreen.2016-06-16-14.01.log.html . Meeting summary --------------- * LINK: Agenda http://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2016-6-16 (graced, 14:01:40) * LINK: http://wiki.evergreen-ils.org/doku.php?id=community:using-meetbot (graced, 14:02:08) * Introductions (graced, 14:02:32) * miker is Mike Rylander, ESI (miker, 14:02:45) * graced is Grace Dunbar, Equinox (graced, 14:02:46) * sherbertbc is Sharon Herbert, Sitka/BC Libraries Coop (sherbertbc, 14:02:55) * rfrasur is Ruth Frasur, Hagerstown Library, Evergreen Indiana (rfrasur, 14:02:56) * afterl is Amy Terlaga, Bibliomation (afterl, 14:02:58) * rgagnon is Ron Gagnon, NOBLE (rgagnon, 14:03:02) * terran is Terran McCanna, PINES (terran, 14:03:02) * gcollum is Garry Collum, Kenton County Public Library (collum, 14:03:07) * Approve Minutes/Actions from last meeting (graced, 14:04:36) * LINK: http://evergreen-ils.org/meetings/evergreen/2016/evergreen.2016-05-19-14.01.html (graced, 14:04:48) * AGREED: The EOB accepted the minutes from 5/19/2016 (graced, 14:05:34) * Old Business and Action items (graced, 14:06:00) * graced was tasked with setting up permanent Conference Mailing Lists. (graced, 14:10:01) * I have completed this task. (graced, 14:10:07) * graced to follow up on any outstanding payables/receivables from the 2016 conference (graced, 14:11:02) * Tanya proactively followed up with me and the SFC. It looks like all outstanding items are resolved. (graced, 14:11:08) * gmcharlt to run a June Financial Update prior to the EOB meeting. (graced, 14:12:36) * Since the newly run financials are on the wiki, I know this was done and it leads us neatly into new business… (graced, 14:12:44) * New Business (graced, 14:16:50) * Financial Update (graced, 14:16:57) * LINK: http://wiki.evergreen-ils.org/doku.php?id=governance:financials:update_2016_06_15 (graced, 14:17:05) * The Project is $29,114.80 in the black. (graced, 14:17:13) * The Ledger is showing that the 2016 Conference lost $509.86. (graced, 14:17:18) * ACTION: graced to reconcile local committee budget with SFC ledger for the 2016 conference (graced, 14:25:15) * ACTION: gmcharlt to assist in running comparision reports for EG conferences past (graced, 14:37:05) * Conference Committee (graced, 14:39:00) * The SFC provided an update this week that they are still negotiating the contract with the venue for 2017 - we expect a contract next week (graced, 14:39:24) * The local committee is organizing and reviewing old budgets - budget finalization and approval will likely come before the EOB at next month’s meeting. (graced, 14:39:32) * Outreach Committee Business (graced, 14:40:17) * kmlussier is Kathy Lussier, Outreach Committee Chair (kmlussier, 14:40:54) * The Outreach Committee met on May 23 (kmlussier, 14:41:01) * LINK: http://wiki.evergreen-ils.org/doku.php?id=outreach:meetings:2016-05-23 (kmlussier, 14:41:08) * We are focusing on getting ready for the Evergreen meetup at ALA, scheduled for June 25 (kmlussier, 14:41:19) * LINK: https://www.eventscribe.com/2016/ala-annual/fsPopup.asp?Mode=presInfo&PresentationID=143885 (kmlussier, 14:41:31) * LINK: https://www.zazzle.com/yaous_coffee_mug-168484225156283420 (kmlussier, 14:43:31) * Release Manager's Report (graced, 14:44:06) * 2.9 & 2.10 RM updates sent to the EG list via email (graced, 14:44:11) * LINK: http://markmail.org/message/vbs5n4hsg5zyh2gc (graced, 14:44:16) * Rules of Governance Review Committee (graced, 14:49:01) * ACTION: rfrasur to send our a Doodle poll by 6/24 to plan a Roger Committee work session (graced, 14:51:58) * ACTION: graced to follow up on email list to finalize executive session wording prior to next EOB meeting (graced, 14:54:05) * sherbertbc brought up Mozilla's OSS support program for discussion (graced, 14:55:12) * LINK: http://list.evergreen-ils.org/pipermail/eg-oversight-board/2016-June/001476.html (graced, 14:55:31) * LINK: https://www.mozilla.org/en-US/grants/ (graced, 14:59:38) * ACTION: sherbertbc to investigate OSS grants for Evergreen (graced, 15:01:55) Meeting ended at 15:04:22 US/Eastern. Action items, by person ----------------------- * gmcharlt * gmcharlt to assist in running comparision reports for EG conferences past * graced * graced to reconcile local committee budget with SFC ledger for the 2016 conference * graced to follow up on email list to finalize executive session wording prior to next EOB meeting * rfrasur * rfrasur to send our a Doodle poll by 6/24 to plan a Roger Committee work session * sherbertbc * sherbertbc to investigate OSS grants for Evergreen People present (lines said) --------------------------- * graced (134) * rfrasur (45) * terran (25) * miker (18) * sherbertbc (17) * kmlussier (16) * collum (8) * rgagnon (6) * afterl (5) * pinesol_green (4) * gmcharlt (2) * JBoyer (1) Generated by `MeetBot`_ 0.1.4