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#evergreen: Evergreen Oversight Board Meeting, July 21, 2016
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Meeting started by graced at 14:02:03 US/Eastern.  The full logs are
available at
http://evergreen-ils.org/meetings/evergreen/2016/evergreen.2016-07-21-14.02.log.html
.



Meeting summary
---------------

* LINK: Agenda
  http://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2016-7-21
  (graced, 14:02:11)
* LINK:
  http://wiki.evergreen-ils.org/doku.php?id=community:using-meetbot
  (graced, 14:02:20)
* Introductions  (graced, 14:02:31)
  * graced is Grace Dunbar, Equinox  (graced, 14:02:42)
  * rfrasur is Ruth Frasur, Hagerstown Library, Evergreen Indiana
    (rfrasur, 14:02:48)
  * collum is Garry Collum, Kenton County Public Library  (collum,
    14:03:01)
  * tspindler is Tim Spindler, C/W MARS  (tspindler, 14:03:08)
  * miker is Mike Rylander, Equinox  (miker, 14:03:16)
  * terran is Terran McCanna, PINES, Georgia Public Library Service
    (terran, 14:04:45)
  * sherbertbc is Sharon Herbert, Sitka/BCLC  (sherbertbc, 14:04:52)

* Approve Minutes/Actions from last meeting  (graced, 14:05:17)
  * LINK:
    http://evergreen-ils.org/meetings/evergreen/2016/evergreen.2016-06-16-14.01.html
    (graced, 14:05:24)
  * AGREED: The EOB accepted the minutes from 6/16/2016  (graced,
    14:06:35)

* Old Business and Action items  (graced, 14:06:42)
  * graced was tasked with reconciling the 2016 numbers between Tanya's
    budget tracking spreadsheet and the Conservancy's ledger.  (graced,
    14:06:52)
  * I have made a lot of headway on this task but am still awaiting a
    few pieces of information, particularly on that one outstanding
    payment I mentioned in my email.  (graced, 14:07:01)
  * LINK:
    http://list.evergreen-ils.org/pipermail/eg-oversight-board/2016-July/001487.html
    (graced, 14:07:06)
  * gmcharlt was tasked to run reports as needed for graced to perform
    the above.  Which he did.  (graced, 14:12:37)
  * rfrasur was tasked with scheduling the first ROGER meeting via
    Doodle. Which she and tspindler both did. :)  (graced, 14:12:46)
  * graced to send revised Executive Session wording for review.  Which
    I did… belatedly.  (graced, 14:13:26)
  * sherbertbc is going to investigate OSS grants.  (graced, 14:14:38)
  * ACTION: sherbertbc to continue investigating OSS grants as time
    permits  (graced, 14:16:39)

* New Business  (graced, 14:18:24)
  * Financial Update  (graced, 14:18:33)
  * LINK:
    http://wiki.evergreen-ils.org/doku.php?id=governance:financials:update_2016_07_21
    (graced, 14:18:50)
  * The Project is $29,114.80 in the black.  (graced, 14:19:00)
  * LINK:
    http://wiki.evergreen-ils.org/doku.php?id=governance:financials
    (gmcharlt, 14:20:23)

* Conference Committee  (graced, 14:27:05)
  * Venue contract is signed for 2017.  Grace and the conference
    committee will be working with the local hosts over the next four
    weeks to get everything moving in the right direction.  (graced,
    14:27:14)

* Outreach Committee Business  (graced, 14:29:26)
  * The Outreach committee update is in the agenda.  (graced, 14:29:44)

* Release Manager's Report  (graced, 14:31:32)

* Rules of Governance Review Committee  (graced, 14:35:54)
  * next Roger meeting set for 8/8  (graced, 14:37:05)

* SFC responsiveness  (graced, 14:40:04)
  * It took me 3 months and many emails to get the new officers listed
    with the SFC and the mailing list at evergreen@sfconservancy.org
    corrected.  (graced, 14:40:29)
  * ACTION: graced will kick off the email thread with a recap of
    issues, both recent and ongoing.  (graced, 14:46:37)
  * The fiscal agreement states that 'the project agrees to donate ten
    percent of its gross revenue...', but it seems like they are taking
    their cut before it's actually revenue.  (graced, 15:04:52)



Meeting ended at 15:05:27 US/Eastern.



Action items, by person
-----------------------

* graced
  * graced will kick off the email thread with a recap of issues, both
    recent and ongoing.
* sherbertbc
  * sherbertbc to continue investigating OSS grants as time permits



People present (lines said)
---------------------------

* graced (132)
* rfrasur (49)
* tspindler (30)
* terran (27)
* miker (26)
* collum (4)
* pinesol_green (3)
* kmlussier (2)
* gmcharlt (2)
* sherbertbc (2)



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