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#evergreen: EOB meeting for 2019-03-21, agenda: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2019-03-21
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Meeting started by miker at 14:01:38 US/Eastern.  The full logs are
available at
http://evergreen-ils.org/meetings/evergreen/2019/evergreen.2019-03-21-14.01.log.html
.



Meeting summary
---------------

* roll call  (miker, 14:01:50)
  * miker == Mike Rylander, EOLI  (miker, 14:02:05)
  * collum is Garry Collum, KCPL  (collum, 14:02:11)
  * terran is Terran McCanna, Georgia PINES  (terran, 14:02:11)
  * agoben == Anna Goben, Evergreen Indiana  (agoben, 14:02:13)
  * JBoyer is Jason Boyer, Evergreen Indiana, IN State Library  (JBoyer,
    14:02:18)
  * rgagnon = Ron Gagnon, NOBLE  (rgagnon, 14:02:26)

* Approval of minutes  (miker, 14:02:59)
  * Minutes from 1/17 meeting:
    http://evergreen-ils.org/meetings/evergreen/2019/evergreen.2019-01-17-14.03.html
    (miker, 14:03:11)
  * VOTE: Voted on "Accept minutes for 2019-01-17?" Results are, yes: 6
    (miker, 14:04:33)

* Chair report  (miker, 14:04:44)

* Financial report  (miker, 14:05:11)
  * No changes known at this time from SFC. We have ~$50k from
    conference registrations held with MOBIUS.  (miker, 14:05:47)

* SFC Updates  (miker, 14:08:24)
  * Separation agreement signed, and grant plan in place.  Separation
    will be complete upon receiving exempt acknowledgement.  (miker,
    14:08:39)

* Release Manager (Dan Wells)  (miker, 14:22:59)

* 2019 Conference Committee  (miker, 14:27:24)

* Outreach Committee  (miker, 14:28:14)

* 2020 Site Selection (Amy Terlaga)  (miker, 14:30:50)
  * Site Selection Report:  The site selection committee, after careful
    review, contacted the PINES consortium earlier this month to let
    them know that they had been selected to be the host of the 2020
    Evergreen International Conference.  (afterl, 14:31:12)

* Update on nonprofit status  (miker, 14:37:28)
  * We've agreed on COI, so now we just need to get final confirmation
    from the lawyer and submit.  (miker, 14:37:31)

* Scott Thomas' Board Position  (miker, 14:42:36)
  * For reference: A special election will be held if a member leaves
    the Board with more than six months remaining in their term, to
    complete the duration of the original term.  (miker, 14:45:58)

* Board Nominations and Voting  (miker, 14:46:53)

* Updating the Photography Policy:
  https://evergreen-ils.org/conference/photography-policy/  (miker,
  15:15:18)
  * LINK: https://evergreen-ils.org/conference/photography-policy/
    (collum, 15:15:54)
  * followin vote is to consider changing photo policy to read: If the
    Evergreen Executive Oversight Board, or the Evergreen Conference
    Planning Committee chooses to publish photographs and recordings
    taken by event staff, we will publish them under a Creative Commons
    license.  The Evergreen Project further reserves the right to use
    those photographs and recordings in promotional materials to promote
    the Evergreen project and/or the use of free and  (miker, 15:22:06)
  * VOTE: Voted on "accept proposed photo policy change?" Results are,
    yes: 6  (miker, 15:22:44)



Meeting ended at 15:23:41 US/Eastern.



People present (lines said)
---------------------------

* miker (145)
* terran (55)
* JBoyer (42)
* agoben (38)
* collum (19)
* rgagnon (13)
* pinesol (13)
* afterl (11)
* dbwells (7)
* rhamby (3)
* jeff (1)



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