#evergreen: EOB/Evergreen Project Board meeting for 2019-11-21, agenda:https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2019-11-21

Meeting started by agoben at 14:00:15 US/Eastern (full logs).

Meeting summary

  1. Roll Call (agoben, 14:00:24)
    1. agoben = Anna Goben, Evergreen Indiana (agoben, 14:00:30)
    2. JBoyer = Jason Boyer, EOLI (JBoyer, 14:00:39)
    3. tlittle = Tiffany Little, PINES (tlittle, 14:00:43)
    4. terranm, PINES (terranm, 14:00:48)
    5. jvwoolf = Jessica Woolford, Bibliomation (jvwoolf1, 14:00:50)
    6. csharp = Chris Sharp, PINES (csharp, 14:00:51)
    7. Galen Charlton, EOLI (gmcharlt, 14:00:57)
    8. Chris Owens, BPL (cowens, 14:01:09)
    9. Chris Burton, NFPL (nfBurton, 14:01:12)
    10. alynn26 = Lynn Floyd, Evergreen Indiana (alynn26, 14:01:16)

  2. Approval of Minutes (agoben, 14:02:21)
    1. Minutes from 2019-10-21 meeting: https://wiki.evergreen-ils.org/lib/exe/fetch.php?media=governance:evergreen_project_board_minutes_2019-10-21.pdf (agoben, 14:02:21)
    2. VOTE: Voted on "Accept minutes from 2019-10-21?" Results are, yes: 7 (agoben, 14:03:52)

  3. Chair Report (agoben, 14:04:53)
    1. agoben spoke with Project lawyer (Dilly) on 2019-11-21 regarding issues addressed later in meeting. (agoben, 14:05:15)

  4. Treasurer's Financial Report (agoben, 14:05:21)
    1. No substantial changes to to our accounts with SFC or Wells Fargo (gmcharlt, 14:05:44)

  5. SFC Updates (agoben, 14:06:11)
    1. As Georgia BoR is handling registration for the 2020 conference, activity is expected to be light (gmcharlt, 14:06:14)

  6. Treasurer's Financial Report (agoben, 14:06:25)
    1. gmcharlt is continuing work on a draft of a report to SFC for the grant (gmcharlt, 14:07:32)

  7. SFC Updates (agoben, 14:08:15)
  8. Release Manager (3.4) (agoben, 14:10:28)
    1. relevant bug report: https://bugs.launchpad.net/evergreen/+bug/1853363 (csharp, 14:12:29)

  9. Release Manager (3.5) (agoben, 14:13:50)
    1. roadmap for 3.5 is available: https://wiki.evergreen-ils.org/doku.php?id=faqs:evergreen_roadmap:3.5#third-party_integrations (csharp, 14:14:27)
    2. release schedule for 3.5 will be added here: https://wiki.evergreen-ils.org/doku.php?id=faqs:evergreen_roadmap (csharp, 14:15:52)

  10. 2020 Conference Committee (agoben, 14:16:13)
    1. Budget for approval: https://docs.google.com/spreadsheets/d/178j7UUgoQUgf0fWvRFrPeEJCn4i5qQXSBgzaqcJLTu0/edit?usp=sharing (terranm, 14:16:48)
    2. dluch's email to the General list with proposal info: http://libmail.georgialibraries.org/pipermail/open-ils-general/2019-November/016030.html (csharp, 14:22:45)

  11. Site Selection Committee (agoben, 14:23:05)
    1. we're still awaiting submission of a formal site proposal for 2021 (csharp, 14:27:33)

  12. Outreach Committee (agoben, 14:28:01)
    1. The full report from rhamby is available here: http://list.evergreen-ils.org/pipermail/board/2019-November/000029.html (agoben, 14:28:21)

  13. Unfinished Business: The Evergreen Project mission statement/amendment of incorporation articles (agoben, 14:30:19)
    1. Original amendment of articles was not approved by MO Secretary of State. (agoben, 14:33:21)
    2. ACTION: gmcharlt will resubmit the form to the MO Secretary of State. (agoben, 14:33:25)

  14. Unfinished Business: Dilly's POA (agoben, 14:37:44)
    1. Dilly is sending the 2848 to agoben for a signature. Should be on file by next week. (agoben, 14:38:00)
    2. ACTION: agoben will finalize 2848 and return to Dilly for submission next week. (agoben, 14:38:00)

  15. New Business: NPF Status - Timing (agoben, 14:40:07)
    1. We're late submitting the 1023, but shouldn't face any penalties. (agoben, 14:41:00)

  16. New Business: NPF Status - 1023 questions (agoben, 14:41:29)
    1. ACTION: Board members will send mailing addresses to agoben. (agoben, 14:42:13)
    2. VOTE: Voted on "The Evergreen Project's fiscal year will start on January?" Results are, yes: 8 (agoben, 15:05:57)
    3. The Evergreen Project's fiscal year will begin in January. (agoben, 15:06:25)

  17. New Business: 2020 Elections (agoben, 15:06:54)
    1. jvwoolf1 will head up the 2020 election project. (agoben, 15:10:06)

  18. New Business: Conference Budget (agoben, 15:11:58)
    1. Budget for approval: https://docs.google.com/spreadsheets/d/178j7UUgoQUgf0fWvRFrPeEJCn4i5qQXSBgzaqcJLTu0/edit?usp=sharing (agoben, 15:12:33)
    2. VOTE: Voted on "Approve the 2020 conference budget at presented with the caveat that Food and Beverage may be adjusted in response to registration numbers?" Results are, yes: 7 (agoben, 15:24:13)

  19. Next meeting (agoben, 15:24:21)
    1. Our next meeting will be on December 19, 2019. (agoben, 15:24:25)


Meeting ended at 15:25:18 US/Eastern (full logs).

Action items

  1. gmcharlt will resubmit the form to the MO Secretary of State.
  2. agoben will finalize 2848 and return to Dilly for submission next week.
  3. Board members will send mailing addresses to agoben.


Action items, by person

  1. agoben
    1. agoben will finalize 2848 and return to Dilly for submission next week.
    2. Board members will send mailing addresses to agoben.
  2. gmcharlt
    1. gmcharlt will resubmit the form to the MO Secretary of State.


People present (lines said)

  1. agoben (163)
  2. gmcharlt (45)
  3. csharp (32)
  4. terranm (31)
  5. tlittle (19)
  6. pinesol (18)
  7. nfBurton (17)
  8. JBoyer (17)
  9. cowens (9)
  10. jvwoolf1 (8)
  11. gmcharlt51 (7)
  12. rfrasur (5)
  13. alynn26 (3)
  14. rhamby (1)
  15. Dyrcona (1)
  16. dbs (1)


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