=============================================================================================================================================== #evergreen: EOB/Evergreen Project Board meeting for 2019-11-21, agenda:https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2019-11-21 =============================================================================================================================================== Meeting started by agoben at 14:00:15 US/Eastern. The full logs are available at http://evergreen-ils.org/meetings/evergreen/2019/evergreen.2019-11-21-14.00.log.html . Meeting summary --------------- * Roll Call (agoben, 14:00:24) * agoben = Anna Goben, Evergreen Indiana (agoben, 14:00:30) * JBoyer = Jason Boyer, EOLI (JBoyer, 14:00:39) * tlittle = Tiffany Little, PINES (tlittle, 14:00:43) * terranm, PINES (terranm, 14:00:48) * jvwoolf = Jessica Woolford, Bibliomation (jvwoolf1, 14:00:50) * csharp = Chris Sharp, PINES (csharp, 14:00:51) * Galen Charlton, EOLI (gmcharlt, 14:00:57) * Chris Owens, BPL (cowens, 14:01:09) * Chris Burton, NFPL (nfBurton, 14:01:12) * alynn26 = Lynn Floyd, Evergreen Indiana (alynn26, 14:01:16) * Approval of Minutes (agoben, 14:02:21) * Minutes from 2019-10-21 meeting: https://wiki.evergreen-ils.org/lib/exe/fetch.php?media=governance:evergreen_project_board_minutes_2019-10-21.pdf (agoben, 14:02:21) * VOTE: Voted on "Accept minutes from 2019-10-21?" Results are, yes: 7 (agoben, 14:03:52) * Chair Report (agoben, 14:04:53) * agoben spoke with Project lawyer (Dilly) on 2019-11-21 regarding issues addressed later in meeting. (agoben, 14:05:15) * Treasurer's Financial Report (agoben, 14:05:21) * No substantial changes to to our accounts with SFC or Wells Fargo (gmcharlt, 14:05:44) * SFC Updates (agoben, 14:06:11) * As Georgia BoR is handling registration for the 2020 conference, activity is expected to be light (gmcharlt, 14:06:14) * Treasurer's Financial Report (agoben, 14:06:25) * gmcharlt is continuing work on a draft of a report to SFC for the grant (gmcharlt, 14:07:32) * SFC Updates (agoben, 14:08:15) * Release Manager (3.4) (agoben, 14:10:28) * relevant bug report: https://bugs.launchpad.net/evergreen/+bug/1853363 (csharp, 14:12:29) * Release Manager (3.5) (agoben, 14:13:50) * roadmap for 3.5 is available: https://wiki.evergreen-ils.org/doku.php?id=faqs:evergreen_roadmap:3.5#third-party_integrations (csharp, 14:14:27) * release schedule for 3.5 will be added here: https://wiki.evergreen-ils.org/doku.php?id=faqs:evergreen_roadmap (csharp, 14:15:52) * 2020 Conference Committee (agoben, 14:16:13) * Budget for approval: https://docs.google.com/spreadsheets/d/178j7UUgoQUgf0fWvRFrPeEJCn4i5qQXSBgzaqcJLTu0/edit?usp=sharing (terranm, 14:16:48) * dluch's email to the General list with proposal info: http://libmail.georgialibraries.org/pipermail/open-ils-general/2019-November/016030.html (csharp, 14:22:45) * Site Selection Committee (agoben, 14:23:05) * we're still awaiting submission of a formal site proposal for 2021 (csharp, 14:27:33) * Outreach Committee (agoben, 14:28:01) * The full report from rhamby is available here: http://list.evergreen-ils.org/pipermail/board/2019-November/000029.html (agoben, 14:28:21) * Unfinished Business: The Evergreen Project mission statement/amendment of incorporation articles (agoben, 14:30:19) * Original amendment of articles was not approved by MO Secretary of State. (agoben, 14:33:21) * ACTION: gmcharlt will resubmit the form to the MO Secretary of State. (agoben, 14:33:25) * Unfinished Business: Dilly's POA (agoben, 14:37:44) * Dilly is sending the 2848 to agoben for a signature. Should be on file by next week. (agoben, 14:38:00) * ACTION: agoben will finalize 2848 and return to Dilly for submission next week. (agoben, 14:38:00) * New Business: NPF Status - Timing (agoben, 14:40:07) * We're late submitting the 1023, but shouldn't face any penalties. (agoben, 14:41:00) * New Business: NPF Status - 1023 questions (agoben, 14:41:29) * ACTION: Board members will send mailing addresses to agoben. (agoben, 14:42:13) * VOTE: Voted on "The Evergreen Project's fiscal year will start on January?" Results are, yes: 8 (agoben, 15:05:57) * The Evergreen Project's fiscal year will begin in January. (agoben, 15:06:25) * New Business: 2020 Elections (agoben, 15:06:54) * jvwoolf1 will head up the 2020 election project. (agoben, 15:10:06) * New Business: Conference Budget (agoben, 15:11:58) * Budget for approval: https://docs.google.com/spreadsheets/d/178j7UUgoQUgf0fWvRFrPeEJCn4i5qQXSBgzaqcJLTu0/edit?usp=sharing (agoben, 15:12:33) * VOTE: Voted on "Approve the 2020 conference budget at presented with the caveat that Food and Beverage may be adjusted in response to registration numbers?" Results are, yes: 7 (agoben, 15:24:13) * Next meeting (agoben, 15:24:21) * Our next meeting will be on December 19, 2019. (agoben, 15:24:25) Meeting ended at 15:25:18 US/Eastern. Action items, by person ----------------------- * agoben * agoben will finalize 2848 and return to Dilly for submission next week. * Board members will send mailing addresses to agoben. * gmcharlt * gmcharlt will resubmit the form to the MO Secretary of State. People present (lines said) --------------------------- * agoben (163) * gmcharlt (45) * csharp (32) * terranm (31) * tlittle (19) * pinesol (18) * nfBurton (17) * JBoyer (17) * cowens (9) * jvwoolf1 (8) * gmcharlt51 (7) * rfrasur (5) * alynn26 (3) * rhamby (1) * Dyrcona (1) * dbs (1) Generated by `MeetBot`_ 0.1.4