#evergreen: EOB/Evergreen Project Board meeting for 2020-01-16, agenda:https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-01-16

Meeting started by agoben at 14:00:39 US/Eastern (full logs).

Meeting summary

  1. Roll Call (agoben, 14:01:28)
    1. agoben = Anna Goben, Evergreen Indiana (agoben, 14:01:38)
    2. JBoyer = Jason Boyer, EOLI (JBoyer, 14:01:49)
    3. @tlittle = Tiffany Little, PINES (tlittle, 14:01:56)
    4. rhamby = Rogan Hamby, EOLI (rhamby, 14:02:04)
    5. cowens = Chris Owens, BPL/COOL (Cowens, 14:02:08)
    6. nfburton = Chris Burton, NFPL (nfBurton, 14:02:22)
    7. gmcharlt = Galen Charlton, EOLI (gmcharlt, 14:02:24)

  2. Approval of Minutes (agoben, 14:04:50)
    1. Minutes from 2019-12-19 meeting: https://evergreen-ils.org/meetings/evergreen/2019/evergreen.2019-12-19-14.03.log.html (agoben, 14:04:56)
    2. VOTE: Voted on "Accept minutes from 2019-12-19?" Results are, yes: 6 (agoben, 14:05:59)

  3. Chair Report (agoben, 14:06:05)
  4. Treasurer's Financial Report (agoben, 14:06:15)
    1. On the Conservancy end, changes include a $12.50 expenditure for domain fees (gmcharlt, 14:07:09)
    2. I have more information about Conservancy's collection activity which I'll share at the appropriate place in the agenda (gmcharlt, 14:07:29)
    3. On TEP end, received an invoice for attorney fees, but otherwise no fees (gmcharlt, 14:07:53)
    4. On the conference front, I know that sponsorships have been a little slow so far but will defer to the conference committee report (gmcharlt, 14:08:19)
    5. Re grant report = delayed, but draft will be circulated for review today (gmcharlt, 14:08:51)

  5. SFC Updates: Grant report (agoben, 14:10:00)
    1. Re grant report = delayed, but draft will be circulated for review today (gmcharlt, 14:10:17)

  6. SFC Updates: Collection contacts (agoben, 14:10:30)
    1. I learned that in December Conservancy explicitly made a decision to try to collect on bad debt to have a bit more to pass along to TEP (gmcharlt, 14:11:11)
    2. Awaiting a specific list of invoices they are still trying to collect (gmcharlt, 14:12:18)

  7. Release Manager Update (agoben, 14:14:19)
  8. 2020 Conference Committee (agoben, 14:15:37)
    1. We now have enough proposals so that we have a full slate of programs. (tlittle, 14:15:57)
    2. Sponsorships are slow coming in, but we're hoping that some are in transit in the mail. We're also reaching out to possible other contacts in orgs that haven't responded. (tlittle, 14:16:22)

  9. 2021 Site Selection Committee (agoben, 14:19:17)
    1. We've had a site officially put in an proposal, and the selection committee will be meeting in the next few days to review it. (tlittle, 14:20:16)

  10. Outreach Committee (agoben, 14:21:38)
  11. Unfinished Business: NPF Status - 1023 (agoben, 14:24:08)
  12. Unfinished Business: 2020 Election (agoben, 14:28:24)
    1. jvwoolf sent plans to listserv for review and discussion (agoben, 14:29:29)

  13. Next meeting (agoben, 14:31:31)
    1. Our next meeting will be on February 20, 2020. (agoben, 14:31:35)


Meeting ended at 14:31:51 US/Eastern (full logs).

Action items

  1. (none)


People present (lines said)

  1. agoben (63)
  2. gmcharlt (18)
  3. tlittle (14)
  4. JBoyer (9)
  5. pinesol (7)
  6. rhamby (6)
  7. nfBurton (5)
  8. Cowens (3)


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