#evergreen: EOB/Evergreen Project Board meeting for 2020-03-19, agenda:https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-03-19

Meeting started by annagoben at 14:00:30 US/Eastern (full logs).

Meeting summary

  1. Roll Call (annagoben, 14:00:40)
    1. agoben = Anna Goben, Evergreen Indiana (annagoben, 14:00:48)
    2. tlittle = Tiffany Little, PINES (tlittle, 14:01:03)
    3. cburton = Chris Burton, Niagara Falls Public Library (nfBurton, 14:01:07)
    4. rhamby = Rogan Hamby, Equinox (rhamby, 14:01:08)
    5. annagoben = Anna Goben, Evergreen Indiana (annagoben, 14:01:14)
    6. JBoyer = Jason Boyer, EOLI (JBoyer, 14:01:17)
    7. gmcharlt = Galen Charlton, EOLI (gmcharlt, 14:02:20)
    8. terranm = Terran McCanna, PINES (terranm, 14:02:31)
    9. nfburton = Chris Burton, Niagara Falls Public Library (nfBurton, 14:03:20)
    10. rfrasur = Ruth Frasur, Evergreen Indiana, ECDI, lurker (rfrasur, 14:03:28)

  2. Approval of Minutes (annagoben, 14:03:36)
    1. Minutes from 2020-01-16 meeting: https://evergreen-ils.org/meetings/evergreen/2020/evergreen.2020-02-20-14.00.html (annagoben, 14:03:43)
    2. VOTE: Voted on "Accept minutes from 2020-02-20?" Results are, yes: 5 (annagoben, 14:04:48)

  3. Chair Report (annagoben, 14:04:54)
  4. Treasurer's Financial Report (annagoben, 14:05:14)
    1. As is known, we were able to cancel the venue contract and the AV contract for the 2020 conference without financial penalty (gmcharlt, 14:06:01)
    2. Preliminary information is that we'll owe about $800 to the Georgia University System Board of Regents for expenses incurred while the conference was been organized (gmcharlt, 14:06:46)
    3. A draft of the grant report due to SFC is availabe for review here: https://docs.google.com/document/d/1NEJaLNGFNzZPjVFVD2OOOhfAjP41ALVnSBGN6rVQssI/edit (gmcharlt, 14:09:16)
    4. We've received the 1099 from the SFC for the grant (gmcharlt, 14:09:42)
    5. I've been working with annagoben on getting revised numbers put together for our 1023 filing. I got derailed by a couple things and am waiting an answer from MOBIUS on a piece of it, but hope to have that wrapped up early next week (gmcharlt, 14:11:10)

  5. SFC Updates (annagoben, 14:14:47)
  6. Release Manager Update (annagoben, 14:15:51)
  7. 2020 Conference Committee (annagoben, 14:17:53)
    1. The 2020 conference was cancelled with minimal fiscal fallout in the way of liabilities. (annagoben, 14:17:58)

  8. 2021 Conference Committee (annagoben, 14:24:03)
    1. No updates. (annagoben, 14:24:09)

  9. Outreach Committee (annagoben, 14:27:36)
    1. Emailed report here: http://list.evergreen-ils.org/pipermail/board/2020-March/000125.html (annagoben, 14:27:45)

  10. Unfinished Business: NPF Status - 1023 - Submission status (annagoben, 14:29:51)
    1. Submission has been held up by new form requirements and some fiscal clarifications. (annagoben, 14:29:57)

  11. Unfinished Business: 2020 Election (annagoben, 14:32:15)
  12. New Business: Trademark renewal (annagoben, 14:34:33)
    1. SFC has inquired about whether or not to renew the trademark on our behalf. (annagoben, 14:34:42)

  13. Next meeting (annagoben, 14:36:24)
    1. Our next meeting will be on April 16, 2020. (annagoben, 14:36:31)


Meeting ended at 14:39:53 US/Eastern (full logs).

Action items

  1. (none)


People present (lines said)

  1. annagoben (72)
  2. gmcharlt (25)
  3. csharp (17)
  4. tlittle (12)
  5. terranm (9)
  6. pinesol (7)
  7. rhamby (6)
  8. rfrasur (5)
  9. nfBurton (5)
  10. JBoyer (4)
  11. jvwoolf (4)
  12. abneiman (2)


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