14:00:18 <agoben> #startmeeting EOB/Evergreen Project Board meeting for 2020-05-21, agenda:https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-05-21
14:00:18 <pinesol> Meeting started Thu May 21 14:00:18 2020 US/Eastern.  The chair is agoben. Information about MeetBot at http://wiki.debian.org/MeetBot.
14:00:18 <pinesol> Useful Commands: #action #agreed #help #info #idea #link #topic #startvote.
14:00:18 <pinesol> The meeting name has been set to 'eob_evergreen_project_board_meeting_for_2020_05_21__agenda_https___wiki_evergreen_ils_org_doku_php_id_governance_minutes_2020_05_21'
14:00:25 <agoben> #topic Roll Call
14:00:31 <agoben> Use the #info command to provide name and affiliation
14:00:37 <agoben> #info agoben = Anna Goben, Evergreen Indiana
14:00:42 <gmcharlt_> #info gmcharlt = Galen Charlton, EOLI
14:00:42 <dluch> #info dluch is Debbie Luchenbill, MOBIUS
14:00:43 <tlittle> #info tlittle = Tiffany Little, PINES
14:00:45 <rhamby> #info rhamby = Rogan Hamby, EOLI
14:00:46 <Cowens> #info Cowens = Chris Owens, COOL/BPL
14:00:51 <nfBurton> #info Chris Burton, NFPL
14:00:56 <JBoyer> #info JBoyer = Jason Boyer, EOLI
14:01:02 <nfBurton> #info nfBurton = Chris Burton, NFPL
14:01:43 <agoben> Anyone heard anything from Jeanette or Jessica?
14:02:12 <tlittle> I haven't.
14:02:15 <dluch> Nope
14:02:18 <gmcharlt_> nor I
14:02:33 <agoben> Alright, well, we do have a quorum, so, onward.
14:02:39 <agoben> #topic Approval of Minutes
14:02:44 <agoben> #info Minutes from 2020-04-22 meeting: https://wiki.evergreen-ils.org/doku.php?id=governance:eob-minutes-2020-04-22
14:02:49 <agoben> Corrections, updates, suggestions?
14:03:07 <agoben> I wrote them this time, so there's plenty of room for error....
14:03:27 <gmcharlt_> no suggestions from me
14:03:37 <tlittle> None from me either.
14:03:41 <JBoyer> looks ok
14:04:12 <agoben> Ok then.
14:04:13 <agoben> #startvote Accept minutes from 2020-04-22? yes, no
14:04:13 <pinesol> Begin voting on: Accept minutes from 2020-04-22? Valid vote options are yes, no.
14:04:13 <pinesol> Vote using '#vote OPTION'. Only your last vote counts.
14:04:21 <agoben> #vote yes
14:04:23 <nfBurton> #vote yes
14:04:24 <tlittle> #vote yes
14:04:26 <JBoyer> #vote yes
14:04:26 <dluch> #vote yes
14:04:31 <Cowens> #vote yes
14:05:02 <gmcharlt_> #vote yes
14:05:05 <agoben> #endvote
14:05:05 <pinesol> Voted on "Accept minutes from 2020-04-22?" Results are
14:05:05 <pinesol> yes (7): nfBurton, JBoyer, agoben, Cowens, tlittle, gmcharlt_, dluch
14:05:19 <agoben> #topic Chair Report
14:05:30 <agoben> #info Nothing to report here.  Update on 1023 later.
14:05:35 <agoben> #topic Treasurer's Financial Report
14:05:41 <agoben> gmcharlt?
14:06:05 <gmcharlt_> #info Still awaiting invoice from BOR for 2020 conference expenses; assuming it's not a high priority for them
14:06:21 <gmcharlt_> #info Setting up tlittle as a banking contact still pending, but will work on in June
14:06:46 <gmcharlt_> #info I've started attending meetings of the online conference committee as a liaison
14:07:12 <gmcharlt_> #info At this point, I'm confident that TEP will not come to any direct expense for the online conference
14:07:36 <gmcharlt_> nothing else to report
14:07:42 <agoben> thank you!
14:07:49 <agoben> #topic SFC Updates
14:07:59 <agoben> I have nothing to update here.  Anyone else?
14:08:04 <gmcharlt_> none from me
14:08:08 <JBoyer> No
14:09:11 <agoben> #info No updates
14:09:16 <agoben> #topic Release Managers
14:09:23 <agoben> Any development news to share?
14:10:17 <csharp> we should have the 3.3/3.4 updates released by the end of next week immediately followed by the RC for 3.5
14:10:28 <gmcharlt_> csharp++
14:10:32 <agoben> Excellent news!
14:10:42 <csharp> there was a delay because of a critical bug
14:10:49 <csharp> but we're very close
14:10:58 <agoben> ++
14:11:35 <agoben> Moving along then.
14:11:37 <agoben> #topic Virtual Conference Committee
14:11:49 <agoben> gmcharlt, as the liaison, news to share?
14:12:40 <gmcharlt_> sure, one second
14:13:14 <gmcharlt_> #info the committee has named the event the 2020 Evergreen International Online Conference
14:13:25 <gmcharlt_> #info Web page is https://evergreen-ils.org/conference/2020-evergreen-international-online-conference/
14:13:29 <gmcharlt_> (nothing virtual about it ;) )
14:13:51 <csharp> @decide online or virtual
14:13:51 <pinesol> csharp: go with online
14:14:09 <gmcharlt_> sponsors have volunteered to host the Zoom sessions and the captioning service
14:14:19 <gmcharlt_> and last-minute preparations are underway
14:14:28 <gmcharlt_> and I'm looking forward to it
14:14:38 <gmcharlt_> rhamby: abneiman: anything you want to add?
14:15:06 <rhamby> I sent a few status earlier this morning to the list.  Additionally when I last checked we were at 147 sign ups and climbing.
14:15:17 <rhamby> board list specifically
14:15:41 <agoben> Sounds good!
14:15:42 <abneiman> thanks to the committee & presenters for rolling with it all! and thanks to original conf committee for helping us start on third base :)
14:16:41 <agoben> Should be a good time for everyone.  Thanks to everyone involved!
14:16:47 <agoben> #topic 2021 Conference Committee
14:16:56 <agoben> dluch, any updates?
14:17:35 <dluch> Not a whole lot...
14:17:40 <dluch> turns out the hotel isn't opening until June 1 now (it was supposed to be April 2--terrible time!)
14:18:01 <dluch> I did check on our contract, and there is a force majure clause just like this year's
14:18:29 <dluch> I still need to contact the sales person we worked with to see what, if any, contingencies they have for next spring
14:18:45 <dluch> (related to coronavirus cancelling)
14:18:57 <agoben> Appreciate you working on that!
14:19:06 <dluch> I'm going to start putting the planning committee together soon
14:19:11 <dluch> :-)
14:19:18 <agoben> ++
14:19:39 <dluch> that's it
14:19:48 <agoben> ok, thanks!
14:19:52 <gmcharlt_> I am a little concerned that force majeure clauses may be a little harder to exercise next year unless it remains absolutely clear as a matter of federal guidelines that large gatherings are not recommended
14:19:53 <agoben> #topic Outreach Committee
14:20:00 <agoben> #info The full report is available here: http://list.evergreen-ils.org/pipermail/board/2020-May/000135.html
14:20:11 <agoben> There's the email rhamby sent out earlier.
14:20:16 <agoben> Anything else, rhamby?
14:20:31 <rhamby> Nope.  I'll take questions but the only thing I was going to add I already did in the earlier section.  :)
14:21:19 <agoben> gmcharlt_, agreed.  We'll need to keep a close eye on things.
14:21:32 <dluch> gmcharlt_ yes
14:22:23 <agoben> #topic Unfinished Business
14:22:33 <agoben> #info The Evergreen Project's 1023 was submitted on Thursday, April 23, 2020.  It's current status is "Accepted" with the IRS.  Have not received any updates/questions as yet.
14:22:59 <agoben> With the way it went in, I believe Donna Bacon at MOBIUS and Dilly will be receiving the questions when they arrive.
14:24:05 <agoben> Any comments?  Questions?
14:24:05 <csharp> agoben++ # yay!
14:24:21 <dluch> I don't think Donna has gotten anything, but I'm checking.
14:24:30 <agoben> Yes, huge relief to have it in.
14:24:46 <agoben> They state when you submit it that they have up to 18 months to ask questions.
14:24:52 <agoben> I'm hoping for a much faster turnaround.
14:25:06 <dluch> Donna says no, she hasn't gotten anything yet
14:25:08 <agoben> But 3.5 weeks is probably too much to hope for.
14:25:14 <agoben> Thanks, dluch!
14:25:54 <agoben> #topic New Business
14:26:02 <agoben> I don't have anything.  Anyone else?
14:26:49 <gmcharlt_> as a data point, Equinox's 1023 got questionsa about 8 weeks after submission, which were answered and wrapped up 3-4 weeks after that
14:26:53 <gmcharlt_> so about 12 weeks in total
14:27:12 <JBoyer> That would be great.
14:27:16 <tlittle> Definitely better than 18 months!
14:27:21 <agoben> Ooo, good to know.  We'll hope things are still moving at that pace, even with the pandemic delaying personal taxes
14:28:15 <gmcharlt_> I have no actual new business, by th eway
14:28:31 <tlittle> None here.
14:28:45 <agoben> Ok, then...
14:28:50 <agoben> #topic Next meeting
14:29:01 <agoben> #info Our next meeting will be on June 18, 2020.
14:29:20 <agoben> Thanks everyone!
14:29:22 <agoben> #endmeeting