================================================================================================================================================ #evergreen: EOB/Evergreen Project Board meeting for 2020-10-15, agenda: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-10-15 ================================================================================================================================================ Meeting started by agoben at 14:00:12 US/Eastern. The full logs are available at http://evergreen-ils.org/meetings/evergreen/2020/evergreen.2020-10-15-14.00.log.html . Meeting summary --------------- * Roll Call (agoben, 14:00:18) * agoben = Anna Goben, Evergreen Indiana (agoben, 14:00:25) * dluch = Debbie Luchenbill, MOBIUS (dluch, 14:00:29) * JBoyer = Jason Boyer, Equinox (JBoyer, 14:00:34) * tlittle = Tiffany Little, PINES (tlittle, 14:00:35) * jlundgren = Jeanette Lundgren, CW MARS (jlundgren, 14:00:38) * jvwoolf = Jessica Woolford, Bibliomation (jvwoolf1, 14:00:56) * gmcharlt = Galen Charlton, Equinox (gmcharlt, 14:01:06) * rfrasur = Ruth Frasur, Evergreen Indiana/ECDI (rfrasur, 14:01:45) * cowens = Chris Owens, COOL/BPL (Cowens, 14:02:03) * Approval of the minutes (agoben, 14:02:16) * Minutes from 2020-09-17 meeting: http://evergreen-ils.org/meetings/evergreen/2020/evergreen.2020-09-17-14.00.html (agoben, 14:02:31) * alynn26 = Lynn Floyd, Evergreen Indiana (alynn26, 14:02:57) * VOTE: Voted on "Accept minutes from 2020-09-17?" Results are, yes: 8 (agoben, 14:03:42) * Minutes from 2020-10-09 meeting: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-10-09 (agoben, 14:03:48) * VOTE: Voted on "Accept minutes as amended from 2020-10-09?" Results are, yes: 7 (agoben, 14:06:21) * Chair Report (agoben, 14:06:39) * No updates here that won't be covered later. (agoben, 14:06:43) * Financial Report (agoben, 14:06:48) * Written treasurer's report here: http://list.evergreen-ils.org/pipermail/board/2020-October/000166.html (agoben, 14:06:55) * Update to written report here: http://list.evergreen-ils.org/pipermail/board/2020-October/000167.html (agoben, 14:06:55) * SFC Updates (agoben, 14:11:30) * SFC has been notified of our successful application to be a registered 501(c)(3) and gmcharlt has petitioned for the release of our funds and other assets. (agoben, 14:11:35) * ACTION: agoben will reach out to the SFC for an update. (agoben, 14:15:18) * Release Team update (agoben, 14:15:26) * Hack-A-Way Update (agoben, 14:17:46) * Full report here: http://list.evergreen-ils.org/pipermail/board/2020-October/000168.html (agoben, 14:17:52) * Outreach Committee (agoben, 14:20:51) * The Outreach report is available here: http://list.evergreen-ils.org/pipermail/board/2020-October/000169.html (agoben, 14:20:57) * Unfinished Business : NFP Status - 1023 submission status (agoben, 14:23:44) * We received notice of our application approval on 2020-09-28. (agoben, 14:23:48) * Unfinished Business : 2021 Conference (agoben, 14:25:30) * nfBurton = Chris Burton, NFPL (nfBurton, 14:30:58) * ACTION: dluch will contact the venue again on 2020-10-16 about the cancellation notice and invoice. (agoben, 14:35:51) * A call will go out for additional help as we plan for an online conference in 2021. (agoben, 14:42:32) * New Business: Donations (agoben, 14:44:27) * ACTION: A subcommittee shall be formed to investigate fundraising opportunities. Members initially include jvwoolf1, agoben, dluch, and gmcharlt. They shall consult with the community interest groups and supporters. (agoben, 15:01:20) * New Business: Non-profit setup update (agoben, 15:02:10) * New Business: Commerce bank account (agoben, 15:08:11) * ACTION: gmcharlt will inquire whether Wells Fargo will grant a reduction in bank service fees given our new 501(c)3 status (gmcharlt, 15:11:20) * VOTE: Voted on "The Commerce checking account shall be closed and all funds utilized to pay the conference cancellation fee?" Results are, yes: 8 (agoben, 15:15:04) * New Business: 990 tax return for 2019 (agoben, 15:15:27) * VOTE: Voted on "gmcharlt shall submit The Evergreen Project's 2019 990 as drafted?" Results are, yes: 7 (agoben, 15:18:50) * Next meeting (agoben, 15:19:22) * Our next formal meeting will be on November 19, 2020. (agoben, 15:19:28) Meeting ended at 15:20:57 US/Eastern. Action items, by person ----------------------- * agoben * agoben will reach out to the SFC for an update. * A subcommittee shall be formed to investigate fundraising opportunities. Members initially include jvwoolf1, agoben, dluch, and gmcharlt. They shall consult with the community interest groups and supporters. * dluch * dluch will contact the venue again on 2020-10-16 about the cancellation notice and invoice. * A subcommittee shall be formed to investigate fundraising opportunities. Members initially include jvwoolf1, agoben, dluch, and gmcharlt. They shall consult with the community interest groups and supporters. * gmcharlt * A subcommittee shall be formed to investigate fundraising opportunities. Members initially include jvwoolf1, agoben, dluch, and gmcharlt. They shall consult with the community interest groups and supporters. * gmcharlt will inquire whether Wells Fargo will grant a reduction in bank service fees given our new 501(c)3 status * jvwoolf1 * A subcommittee shall be formed to investigate fundraising opportunities. Members initially include jvwoolf1, agoben, dluch, and gmcharlt. They shall consult with the community interest groups and supporters. People present (lines said) --------------------------- * agoben (157) * dluch (74) * gmcharlt (47) * tlittle (36) * JBoyer (27) * jvwoolf1 (25) * pinesol (22) * Cowens (14) * rfrasur (11) * jlundgren (9) * alynn26 (8) * rhamby (6) * nfBurton (5) Generated by `MeetBot`_ 0.1.4