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#evergreen: EOB/Evergreen Project Board meeting for 2020-11-19, agenda: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2020-11-19
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Meeting started by JBoyer at 14:02:02 US/Eastern.  The full logs are
available at
http://evergreen-ils.org/meetings/evergreen/2020/evergreen.2020-11-19-14.02.log.html
.



Meeting summary
---------------

* Roll Call  (JBoyer, 14:02:12)
  * rhamby = Rogan Hamby, Equinox Open Library Initiative  (rhamby,
    14:02:15)
  * JBoyer = Jason Boyer, Equinox  (JBoyer, 14:02:22)
  * dluch = Debbie Luchenbill, MOBIUS  (dluch, 14:02:23)
  * tlittle = Tiffany Little, PINES  (tlittle, 14:02:24)
  * jlundgren = Jeanette Lundgren, CW MARS  (jlundgren, 14:02:26)
  * agoben = Anna Goben, Independent  (agoben, 14:02:29)
  * gmcharlt = Galen Charlton, Equinox  (gmcharlt, 14:02:33)
  * Cowens = Chris Owens COOL/BPL  (Cowens, 14:02:37)

* Approval of the minutes  (JBoyer, 14:03:37)
  * jvwoolf = Jessica Woolford, Bibliomation  (jvwoolf, 14:04:07)
  * cburton = Chris Burton, NFPL  (nfBurton, 14:04:44)
  * VOTE: Voted on "Approve the minutes of the 2020-10-15 Evergreen
    Project Meeting?" Results are, yes: 8  (JBoyer, 14:06:28)

* Chair Report  (JBoyer, 14:07:02)
  * agoben stepped down as Chair due to new job  (agoben, 14:07:39)

* Financial Report  (JBoyer, 14:08:21)
  * We have $36,464.74 in hand in accounts under the control of TEP and
    MOBIUS  (gmcharlt, 14:10:19)
  * To our knowledge, $22,575.76 is held by SFC  (gmcharlt, 14:10:24)
  * We have received $22,125 in donations since the venue cancellation,
    with a further $7,500 in pledges expected to come in shortly
    (gmcharlt, 14:10:30)
  * We have received no acknowledgement from SFC of our request to
    transfer assets to TEP. Initial request was sent on 10/10 with a
    reminder from agoben on 10/23  (gmcharlt, 14:10:35)
  * Our 990 was accepted; no queries or commentary received from the
    IRS.  (gmcharlt, 14:10:39)
  * I have started work on our GuideStar profile and plan on continuing
    with tlittle's help  (gmcharlt, 14:10:45)
  * We are now caught up on back invoices to our attorney  (gmcharlt,
    14:11:47)
  * We have taken over direct payment of our QuickBooks service
    (gmcharlt, 14:12:04)
  * We recently paid $480 to MOBIUS for professional services and are up
    to date w.r.t. our account with them  (gmcharlt, 14:12:30)
  * 990 filing fee was $38  (gmcharlt, 14:12:51)

* SFC transition update  (JBoyer, 14:13:57)
  * No news since last meeting  (JBoyer, 14:14:07)
  * ACTION: JBoyer will try to get in touch re: our request.  (JBoyer,
    14:14:20)

* Release Team Updates  (JBoyer, 14:16:53)
  * ACTION: If SFC doesn't respond to JBoyer, we will ask Dilly to reach
    out to them  (tlittle, 14:17:47)

* Hack-a-way Update  (JBoyer, 14:21:02)
  * rhamby's update was sent to the board list and is available at
    http://list.evergreen-ils.org/pipermail/board/2020-November/000202.html
    (JBoyer, 14:25:43)

* Outreach Update  (JBoyer, 14:25:57)

* Fundraising Subcommittee Update  (JBoyer, 14:26:49)
  * ACTION: gmcharlt will organize the first meeting of the fundraising
    subcommittee  (JBoyer, 14:29:01)

* Old Business  (JBoyer, 14:29:42)

* 2021 Conference Cancellation  (JBoyer, 14:29:51)

* 2020 990 tax return  (JBoyer, 14:40:08)
  * The 990 has been submitted to the IRS and it has been accepted
    (JBoyer, 14:41:01)
  * VOTE: Voted on "Shall the 2019 990 be posted publicly, including on
    GuideStar and subsequently on the evergreen-ils.org website once the
    separation from SFC is complete?" Results are, yes: 9  (JBoyer,
    14:46:58)

* Commerce Bank Account  (JBoyer, 14:47:46)

* New Business  (JBoyer, 14:51:22)
  * VOTE: Voted on "Shall JBoyer be named board chair, and jvwoolf named
    vice chair of The Evergreen Project board?" Results are, yes: 7,
    abstain: 1  (JBoyer, 14:54:39)
  * ACTION: JBoyer will inform Dilly of our change of officers and look
    into any necessary paperwork  (JBoyer, 14:58:22)

* Meeting Format  (JBoyer, 14:58:54)
  * Next Meeting 2020-12-17  (JBoyer, 15:00:39)



Meeting ended at 15:00:47 US/Eastern.



Action items, by person
-----------------------

* gmcharlt
  * gmcharlt will organize the first meeting of the fundraising
    subcommittee
* JBoyer
  * JBoyer will try to get in touch re: our request.
  * If SFC doesn't respond to JBoyer, we will ask Dilly to reach out to
    them
  * JBoyer will inform Dilly of our change of officers and look into any
    necessary paperwork



People present (lines said)
---------------------------

* JBoyer (99)
* agoben (51)
* gmcharlt (51)
* dluch (49)
* tlittle (31)
* pinesol (17)
* jvwoolf (16)
* nfBurton (15)
* jlundgren (15)
* rhamby (8)
* Cowens (5)
* csharp (3)
* rfrasur (2)



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