#evergreen: Evergreen Oversight Board Meeting, 17.04.14

Meeting summary

1. introductions (bbqben, 14:02:35)
   1. RoganH = Rogan Hamby, SCLENDS (RoganH, 14:02:57)
   2. kmlussier is Kathy Lussier MassLNC (kmlussier, 14:03:05)
   3. montgoc1 = Chauncey Montgomery, Consortium of Ohio Libraries (montgoc1, 14:03:08)
   4. bbqben = Ben Hyman, BC Libraries Co-op (bbqben, 14:03:12)
   5. graced is Grace Dunbar, Equinox (graced, 14:03:32)
   6. bshum = Ben Shum, Bibliomation (bshum, 14:03:40)
   
   
2. Minutes & Action items from previous meeting (bbqben, 14:04:39)
   1. ACTION: kmlussier: post minutes from in-person meeting (bbqben, 14:07:19)
   
   
3. Adoption of Code of Conduct amended to include OpenStack definition list as examples (bbqben, 14:07:48)
   1. HELP: vote (bbqben, 14:17:06)
   2. VOTE: Voted on "Shall Evergreen adopt the draft code of conduct as amended to include the OpenStack definition of harassment as examples?" Results are, Yes: 7 (bbqben, 14:22:24)
   3. ACTION: kmlussier to communicate code of conduct expansively (bbqben, 14:24:21)
   4. Resource allocator summit next steps (bbqben, 14:24:26)
   
   
4. Resource Allocator summit next steps (bbqben, 14:25:45)
   1. ACTION: kmlussier bshum and bbqben to draft a TOR re: investigating the establishment of an emergency fund (bbqben, 14:39:48)
   
   
5. Financial report (bbqben, 14:40:04)
   1. ACTION: group mindmeld with gmcharlt re: Ledger CLI (bbqben, 14:43:58)
   
   
6. Evergreen 2.6 Release Manager's Update (bbqben, 14:44:16)
   1. Evergreen 2014 Conference Committee Report (bbqben, 14:48:22)
   
   
7. Evergreen 2014 Conference Committee Report (bbqben, 14:48:32)
   
8. Evergreen 2015 Conference Site Selection status (bbqben, 14:51:00)
   
9. Standing Conference Planning Committee proposal (bbqben, 14:52:48)
   1. ACTION: kmlussier to draft Standing Conference Planning Committee proposal (bbqben, 14:58:22)
   2. ACTION: Conference photography policy proposal (bbqben, 15:01:24)
   
   
10. Conference photography policy proposal (bbqben, 15:02:01)
    1. https://adainitiative.org/2013/07/another-way-to-attract-women-to-conferences-photography-policies/ (kmlussier, 15:03:02)
    2. ACTION: kmlussier and bshum to draft a photography policy with inclusion of coloured layards (bbqben, 15:06:16)
    
    
11. Reinstating community IRC meetings (bbqben, 15:06:36)
    1. ACTION: all - think on community IRC meetings vis a vis board strategy (bbqben, 15:16:05)
    2. next meeting is 1100 Pacific 15.05.14 (bbqben, 15:16:13)

Action items

1. kmlussier: post minutes from in-person meeting
2. kmlussier to communicate code of conduct expansively
3. kmlussier bshum and bbqben to draft a TOR re: investigating the establishment of an emergency fund
4. group mindmeld with gmcharlt re: Ledger CLI
5. kmlussier to draft Standing Conference Planning Committee proposal
6. Conference photography policy proposal
7. kmlussier and bshum to draft a photography policy with inclusion of coloured layards
8. all - think on community IRC meetings vis a vis board strategy

Action items, by person

1. bbqben
   1. kmlussier bshum and bbqben to draft a TOR re: investigating the establishment of an emergency fund
2. bshum
   1. kmlussier bshum and bbqben to draft a TOR re: investigating the establishment of an emergency fund
   2. kmlussier and bshum to draft a photography policy with inclusion of coloured layards
3. gmcharlt
   1. group mindmeld with gmcharlt re: Ledger CLI
4. kmlussier
   1. kmlussier: post minutes from in-person meeting
   2. kmlussier to communicate code of conduct expansively
   3. kmlussier bshum and bbqben to draft a TOR re: investigating the establishment of an emergency fund
   4. kmlussier to draft Standing Conference Planning Committee proposal
   5. kmlussier and bshum to draft a photography policy with inclusion of coloured layards
5. UNASSIGNED
   1. Conference photography policy proposal
   2. all - think on community IRC meetings vis a vis board strategy

People present (lines said)

1. bbqben (74)
2. kmlussier (42)
3. bshum (20)
4. graced (18)
5. montgoc1 (13)
6. gmcharlt (10)
7. pinesol_green (8)
8. RoganH (7)
9. jl- (4)
10. dbwells (3)
11. abneiman (3)
12. pastebot (2)
13. csharp (2)
14. shart290 (1)