#evergreen: 2017-05-18 - Evergreen Oversight Board Meeting

Meeting summary

1. roll call (tspindler, 14:01:03)
   1. sherbertbc = Sharon Herbert, Sitka/BC Libraries Co-op (sherbertbc, 14:01:14)
   2. tspindler is Tim Spindler, C/W MARS (tspindler, 14:01:15)
   3. Scott Thomas, PaILS (scottthomas, 14:01:19)
   4. collum is Garry Collum, Kenton County Public Library (collum_, 14:01:24)
   5. hbrennan is Holly Brennan, Homer Public Library, AK (hbrennan, 14:01:29)
   6. terran is Terran McCanna, PINES (terran_, 14:01:31)
   7. scottthomas is Scott Thomas, PaILS (scottthomas, 14:01:53)
   8. rgagnon is Ron Gagnon, NOBLE (rgagnon, 14:02:01)
   
   
2. Report of the Chair (tspindler, 14:03:07)
   
3. Minutes from last meeting (tspindler, 14:04:07)
   1. https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:20170405 (tspindler, 14:04:17)
   2. I move to accept the meeting notes as they stand. (terran_, 14:05:57)
   3. Move to accept minutes. (rgagnon, 14:05:58)
   4. Second (rgagnon, 14:06:09)
   5. VOTE: Voted on "Should we accept the minutes of the 4/5/2017 meeting?" Results are, Yes: 7 (tspindler, 14:10:01)
   
   
4. Financial report (tspindler, 14:10:26)
   
5. SFC Updates (tspindler, 14:12:07)
   
6. Release Manager (tspindler, 14:13:12)
   
7. SFC Membership Review (tspindler, 14:14:41)
   
8. 2017 Conference Committee Report (tspindler, 14:16:40)
   1. Conference Committe figures and survey incomplete at this time (tspindler, 14:18:30)
   
   
9. 2018 Conference Committee Report (tspindler, 14:19:29)
   1. development towards 3.0 is progressing normally (gmcharlt, 14:21:06)
   2. feedback fest this week is resulting in a number of older pullrequests getting reviewed by community (gmcharlt, 14:21:21)
   3. security releases in the 2.12 and 2.11 series are expected to be made next week (gmcharlt, 14:21:37)
   
   
10. Outreach Committee (tspindler, 14:24:57)
    1. https://wiki.evergreen-ils.org/doku.php?id=outreach:reports:2017-05-18 (kmlussier, 14:25:26)
    2. https://docs.google.com/document/d/1DUTW5cJ6L5CHii8E9HtgqaLgImTogdbb23KLgrI5jJE/edit (kmlussier, 14:28:18)
    3. I move to approve the changes to the Outreach Committee (terran_, 14:29:48)
    4. second (scottthomas, 14:30:00)
    5. VOTE: Voted on "Should we accept the new charge as presented?" Results are, Yes: 7 (tspindler, 14:31:59)
    6. The Outreach Committee is seeking approval for a budget to cover costs through next April. (kmlussier, 14:32:36)
    7. https://docs.google.com/spreadsheets/d/1Zazk_x3KlrDn0sZmTgdh2rfznL1_I20tJVWavlJGdH0/edit?usp=sharing (kmlussier, 14:32:48)
    8. I will make that motion. (scottthomas, 14:36:21)
    9. second (collum_, 14:36:26)
    10. VOTE: Voted on "Should we accept the Outreach Commitee budget totaling $4500?" Results are, Yes: 7 (tspindler, 14:38:25)
    11. https://drive.google.com/open?id=0BwdUgxEmWFdEcThNSi04SVJMZ00 (tspindler, 14:47:37)
    12. I move that the Outreach Committee investigates pursuing a logo redesign (terran_, 14:58:04)
    13. second (scottthomas, 14:58:23)
    14. VOTE: Voted on "Direct the Outreach Committee to research options and report back on the logo design?" Results are, Yes: 7 (tspindler, 14:59:41)
    
    
11. New Business (tspindler, 15:00:32)
    1. Graced requested payment for the lockbox used at the conference, the expenditure was previousely approved. She provided a receipt and it cost $184 (tspindler, 15:01:21)
    2. I move that we make the payment (terran_, 15:02:24)
    3. Second (rgagnon, 15:02:40)
    4. VOTE: Voted on "Make the payment of 28.78 for the lockbox?" Results are, Yes: 7 (tspindler, 15:03:41)
    5. Move to adjourn (rgagnon, 15:04:17)
    6. second (hbrennan, 15:04:21)

Action items

1. (none)

People present (lines said)

1. tspindler (90)
2. kmlussier (37)
3. terran_ (28)
4. pinesol_green (26)
5. hbrennan (24)
6. scottthomas (20)
7. collum_ (17)
8. rgagnon (13)
9. sherbertbc (13)
10. gmcharlt (8)
11. graced (2)