#evergreen: 2017-07-20 - Evergreen Oversight Board Meeting

Meeting summary

1. roll call (tspindler, 14:00:38)
   1. miker = Mike Rylander, EOLI (miker, 14:00:48)
   2. tspindler is Tim Spindler, C/W MARS (tspindler, 14:00:51)
   3. rgagnon is Ron Gagnon, NOBLE (rgagnon, 14:00:57)
   4. collum is Garry Collum, Kenton County Public Library (collum, 14:01:06)
   5. sherbertbc is Sharon Herbert, Sitka/BCLC (sherbertbc, 14:01:08)
   6. ScottThomas is Scott Thomas, PaILS (ScottThomas, 14:01:18)
   7. afterl is Amy Terlaga, Bibliomation (Evergreen conference update) (afterl, 14:01:38)
   8. terran is Terran McCanna, PINES (terran, 14:01:39)
   
   
2. Report of the Chair (tspindler, 14:02:10)
   
3. Approval of 6-15-17 minutes (tspindler, 14:02:54)
   1. http://evergreen-ils.org/meetings/evergreen/2017/evergreen.2017-06-15-14.00.html (tspindler, 14:02:57)
   2. rgagnon moved to approve minutes and terran seconded (tspindler, 14:04:19)
   3. VOTE: Voted on "Approve minutes of 6-15-17?" Results are, Yes: 7 (tspindler, 14:05:23)
   
   
4. Report of the Chair (tspindler, 14:05:41)
   1. “It Takes a Village: Open Source Software Models of Collaboration & Sustainability,” a one-year IMLS National Forum project to convene stakeholders from open source software (tspindler, 14:06:32)
   2. http://lyrasisnow.org/press-release-lyrasis-receives-100000-imls-grant/ (tspindler, 14:06:40)
   
   
5. Financial report (tspindler, 14:11:06)
   
6. SFC Updates (Amy Terlaga) (tspindler, 14:13:35)
   
7. Release Manager (Galen Charlton) (tspindler, 14:14:10)
   
8. SFC Membership Review (Sharon Herbert) (tspindler, 14:16:55)
   1. RFI template https://docs.google.com/document/d/1C5bCIHXhhGPkNwEBdkO3dBMlS4iDhgKpnxfbwbxVp3I/edit?usp=sharing (sherbertbc, 14:20:55)
   
   
9. 2018 Conference Committee Report (Amy Terlaga) (tspindler, 14:21:30)
   1. Evergreen 2018 Conference Update: The contracts with the St. Charles Convention Center and Embassy Suites hotel have been signed. The first conference email blast went out on the main Evergreen list on July 7th. The conference website will be updated with the basic conference information sometime next week (thank you, Garry Collum). We are in the process of forming the conference programs committee. Regular planning (afterl, 14:21:37)
   2. Regular planning meetings will begin sometime in late August or early September. (tspindler, 14:23:52)
   
   
10. Outreach Committee (Kathy Lussier) (tspindler, 14:25:27)
    1. The Outreach Committee hosted a meeting at ALA Annual in Chicago. About 20 people attended, including several Evergreen users who are already active in the community, several Evergreen users who are not active in the community, and two people who are not Evergreen users. One indicated that her library is currently system shopping. (kmlussier, 14:26:55)
    2. We presented on the new activity metric feature and on the ability to group formats and editions in a search, including the new feature where you can jump directly from a record to another format of the same title. (kmlussier, 14:27:10)
    3. Tim Spindler also introduced people to the community with an overview of our values. gmcharlt gave an update on 3.0 progress. (kmlussier, 14:27:36)
    
    
11. Old Business (tspindler, 14:31:37)
    
12. New Business (tspindler, 14:31:59)
    1. Bug Squashing Week running statistics https://docs.google.com/document/d/1C5bCIHXhhGPkNwEBdkO3dBMlS4iDhgKpnxfbwbxVp3I/edit (tspindler, 14:33:23)
    2. Bug Squashing Week statistics: https://docs.google.com/spreadsheets/d/122-vjYs__4n9rcT8KvaggzwnT2seKs1yBlshCrjcTXs/edit?usp=sharing (terran, 14:34:11)
    3. Terran moves to adjourn and miker seconds (tspindler, 14:36:55)

Action items

1. (none)

People present (lines said)

1. tspindler (57)
2. terran (13)
3. kmlussier (12)
4. ScottThomas (11)
5. rgagnon (9)
6. afterl (9)
7. sherbertbc (9)
8. miker (9)
9. pinesol_green (7)
10. collum (6)