#evergreen: 2017-10-19 - Evergreen Oversight Board Meeting

Meeting started by tspindler at 14:01:01 US/Eastern (full logs).

Meeting summary

  1. roll call (tspindler, 14:01:12)
    1. tspinder from C/W MARS (tspindler, 14:01:24)
    2. rfrasur is Ruth Frasur, Hagerstown Library, Evergreen Indiana (rfrasur, 14:01:30)
    3. collum is Garry Collum, Kenton County Public Library (collum, 14:01:39)
    4. rgagnon is Ron Gagnon, North Of Boston Library Exchange (NOBLE) (rgagnon, 14:01:42)
    5. scottthomas is Scott Thomas from PaILS (ScottThomas, 14:01:43)
    6. hbrennan is Holly Brennan, Homer Public Library, AK (hbrennan, 14:01:53)
    7. terran is Terran McCanna, PINES (terran, 14:01:54)
    8. sherbertbc is Sharon Herbert, Sitka/BCLC (sherbertbc, 14:02:33)
    9. gmcharlt = Galen Charlton, Equinox, 3.0 release manager and observer (gmcharlt, 14:02:50)
    10. Agenda (tspindler, 14:03:10)
    11. https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2017-10-19 (tspindler, 14:03:10)
    12. http://evergreen-ils.org/meetings/evergreen/2017/evergreen.2017-09-21-14.01.html (tspindler, 14:03:35)
    13. Move to approve September minutes (rgagnon, 14:04:39)
    14. Second (terran, 14:04:50)
    15. VOTE: Voted on "Approve minutes of 9-21-17?" Results are, Yes: 8 (tspindler, 14:05:59)

  2. Report of the Chair (tspindler, 14:06:14)
    1. It Takes a Village: Open Source Forum (tspindler, 14:06:25)
    2. http://list.evergreen-ils.org/pipermail/eg-oversight-board/2017-October/001880.html (tspindler, 14:07:10)
    3. ACTION: tspindler will discuss with the conference program committee about a standing program on Evergreen direction (tspindler, 14:14:32)
    4. suggestion to have a regular session at the annual conference on Evergreen Organization Basics to cover how how Evergreen is managed and how it differs from proprietary systems among other things (tspindler, 14:18:56)
    5. ACTION: : tspindler will include on the conference EOB meeting an orientation component about the history of Evergreen and how it is managed (tspindler, 14:20:02)
    6. ACTION: tspindler will talk to the conference committee/program committee about the possibilities of a slot or location for a strategic discussion (tspindler, 14:31:31)

  3. Financial report (tspindler, 14:31:50)
    1. https://wiki.evergreen-ils.org/doku.php?id=governance:financials:update_2017_09_21 (tspindler, 14:31:57)

  4. SFC Updates (tspindler, 14:33:31)
  5. Release Manager (tspindler, 14:34:24)
    1. Developers are soliciting nominations for a release manager (tspindler, 14:35:08)

  6. SFC Membership Review (Sharon Herbert, Scott Thomas and Tim Spindler) (tspindler, 14:36:22)
    1. tspindler will be talking to Michael Winkler of the Open Library Foundation on Monday, October 23 (tspindler, 14:37:04)
    2. http://www.openlibraryfoundation.org/ (tspindler, 14:37:04)
    3. Organization 1 would be less expensive than Organization 2 (approximately half the cost; however if we form our own non-profit the costs rise to a cost similar to organization 2) (tspindler, 14:46:56)
    4. https://docs.google.com/a/cwmars.org/spreadsheets/d/1qGa72lPCmWKlkCrjj-hDunDHqho773P9p8WshhqjeDY/edit?usp=sharing (tspindler, 14:49:02)
    5. ACTION: SFC Review task force will solicit financials from organizations (tspindler, 15:02:19)

  7. Outreach Committee (Kathy Lussier) (tspindler, 15:02:55)
    1. 2018 conference call for programs is live (tspindler, 15:04:14)
    2. ScottThomas moves to approve the $300 and terran seconds (tspindler, 15:05:49)
    3. VOTE: Voted on "Approve the Outreach Committee spending up to $300 to refresh the logo?" Results are, Yes: 6 (tspindler, 15:07:05)


Meeting ended at 15:09:48 US/Eastern (full logs).

Action items

  1. tspindler will discuss with the conference program committee about a standing program on Evergreen direction
  2. : tspindler will include on the conference EOB meeting an orientation component about the history of Evergreen and how it is managed
  3. tspindler will talk to the conference committee/program committee about the possibilities of a slot or location for a strategic discussion
  4. SFC Review task force will solicit financials from organizations


Action items, by person

  1. tspindler
    1. tspindler will discuss with the conference program committee about a standing program on Evergreen direction
    2. : tspindler will include on the conference EOB meeting an orientation component about the history of Evergreen and how it is managed
    3. tspindler will talk to the conference committee/program committee about the possibilities of a slot or location for a strategic discussion


People present (lines said)

  1. tspindler (91)
  2. terran (29)
  3. ScottThomas (21)
  4. kmlussier (15)
  5. pinesol_green (11)
  6. rgagnon (10)
  7. collum (10)
  8. sherbertbc (10)
  9. hbrennan (9)
  10. rfrasur (8)
  11. sherbertbc_ (5)
  12. gmcharlt (3)


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