#evergreen: 2018-02-15 - Evergreen Oversight Board Meeting

Meeting summary

1. roll call (tspindler, 14:02:35)
   1. hbrennan is Holly Brennan, Homer Public Library, Alaska (hbrennan, 14:02:43)
   2. tspindler is Tim Spindler, CW MARS (tspindler, 14:02:47)
   3. rfrasur is Ruth Frasur, Evergreen Indiana (rfrasur, 14:02:56)
   4. collum is Garry Collum, KCPL (collum, 14:02:58)
   5. scottthomas is Scott Thomas, PaILS (ScottThomas, 14:02:58)
   6. rgagnon is Ron Gagnon, NOBLE (rgagnon, 14:03:05)
   7. afterl is Amy Terlaga (SFC and Conference reports) (afterl, 14:03:17)
   8. terran is Terran McCanna, PINES (terran, 14:04:14)
   9. Agenda (tspindler, 14:04:38)
   10. https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2018-02-15 (tspindler, 14:04:38)
   11. minutes of January 19, 2018 (tspindler, 14:05:14)
   12. http://evergreen-ils.org/meetings/evergreen/2018/evergreen.2018-01-19-13.00.html (tspindler, 14:05:22)
   13. rfrasur moved to accept the minutes and rgagnon seconded (tspindler, 14:06:21)
   14. VOTE: Voted on "Accept minutes of 1-19-18?" Results are, Yes: 7 (tspindler, 14:07:16)
   
   
2. Report of the Chair (tspindler, 14:07:29)
   
3. Financial report (tspindler, 14:08:09)
   1. https://wiki.evergreen-ils.org/doku.php?id=governance:financials:update_2018_01_18 (tspindler, 14:08:09)
   
   
4. SFC Updates (Amy Terlaga) (tspindler, 14:09:06)
   1. I worked with Karen Sandler of the SFC to purchase 500 lanyards for $550 based on the Board's approval last November. (afterl, 14:09:18)
   2. I am still following up with Karen to make sure the SFC has purchased conference insurance for this year's conference. (afterl, 14:09:42)
   
   
5. Release Manager (Dan Wells) (tspindler, 14:11:43)
   1. Feature freeze set for next Friday with beta the following next week (tspindler, 14:13:02)
   
   
6. SFC Membership Review (tspindler, 14:14:05)
   1. Yesterday, we had a call with Donna Bacon, the executive director of MOBIUS to talk about our next steps (tspindler, 14:14:40)
   2. ScottThomas, rfrasur were in on the call. I don't think collum made it unless I missed you (tspindler, 14:15:15)
   3. Once incorporate, decisions will have to be made by the board in person, conference call, or web meeting, we can distribute information in IRC but the attorney indicted decisions have to happen synchronously and I guess IRC doesn't count (tspindler, 14:16:54)
   4. We would incorporate in the state of Missouri. This will cost approximately $1500 (tspindler, 14:17:29)
   5. Trademark transfers will cost between $300-500 since it will have to be transferred from the SFC to the new Evergreen corporation (tspindler, 14:18:01)
   6. I don't have details but there will also be another cost in applying for non-profit status but it coulde be approximately another $2000 (my rough estimate not the attorneys) (tspindler, 14:18:45)
   7. The existing EOB will be the governing board with the same people including the newly elected members in May (tspindler, 14:19:27)
   8. We will have to have 1 inperson meeting a year which can be done at the annual conference (tspindler, 14:21:19)
   9. https://evergreen-ils.org/wp-content/uploads/gov/2012-07-01_evergreen-sponsorship-agreement_signed-by-all_scanned-by-bkuhn.pdf (hbrennan, 14:25:28)
   
   
7. 2018 Conference Committee Report (Amy Terlaga) (tspindler, 14:27:59)
   1. Conference Update: The Early Bird deadline ends tomorrow. We are very close to our budget goal in terms of number of registered attendees for end of early bird (100). We are in very good shape in terms of our sponsorships. (afterl, 14:28:03)
   
   
8. Outreach Committee (Kathy Lussier) (tspindler, 14:30:57)
   1. ScottThomas moved to reimburse kmlusser $1023 for AV use at ALA Midwinter for the Evergreen Program. Seconded by terran. (tspindler, 14:34:17)
   2. VOTE: Voted on "Motion to reimburse Kathy Lussier $1023 for AV use at ALA Midwinter for the Evergreen Program?" Results are, Yes: 6 (tspindler, 14:36:16)
   
   
9. New Business (tspindler, 14:40:39)
   1. Next meeting will be in IRC on 3/15/18 2PM EST (tspindler, 14:42:12)

Action items

1. (none)

People present (lines said)

1. tspindler (61)
2. pinesol_green (11)
3. rfrasur (10)
4. afterl (9)
5. ScottThomas (9)
6. terran (8)
7. hbrennan (8)
8. rgagnon (4)
9. collum (4)
10. kmlussier (3)
11. dbwells (2)