#evergreen: EOB meeting for 2019-03-21, agenda: https://wiki.evergreen-ils.org/doku.php?id=governance:minutes:2019-03-21

Meeting summary

1. roll call (miker, 14:01:50)
   1. miker == Mike Rylander, EOLI (miker, 14:02:05)
   2. collum is Garry Collum, KCPL (collum, 14:02:11)
   3. terran is Terran McCanna, Georgia PINES (terran, 14:02:11)
   4. agoben == Anna Goben, Evergreen Indiana (agoben, 14:02:13)
   5. JBoyer is Jason Boyer, Evergreen Indiana, IN State Library (JBoyer, 14:02:18)
   6. rgagnon = Ron Gagnon, NOBLE (rgagnon, 14:02:26)
   
   
2. Approval of minutes (miker, 14:02:59)
   1. Minutes from 1/17 meeting: http://evergreen-ils.org/meetings/evergreen/2019/evergreen.2019-01-17-14.03.html (miker, 14:03:11)
   2. VOTE: Voted on "Accept minutes for 2019-01-17?" Results are, yes: 6 (miker, 14:04:33)
   
   
3. Chair report (miker, 14:04:44)
   
4. Financial report (miker, 14:05:11)
   1. No changes known at this time from SFC. We have ~$50k from conference registrations held with MOBIUS. (miker, 14:05:47)
   
   
5. SFC Updates (miker, 14:08:24)
   1. Separation agreement signed, and grant plan in place. Separation will be complete upon receiving exempt acknowledgement. (miker, 14:08:39)
   
   
6. Release Manager (Dan Wells) (miker, 14:22:59)
   
7. 2019 Conference Committee (miker, 14:27:24)
   
8. Outreach Committee (miker, 14:28:14)
   
9. 2020 Site Selection (Amy Terlaga) (miker, 14:30:50)
   1. Site Selection Report: The site selection committee, after careful review, contacted the PINES consortium earlier this month to let them know that they had been selected to be the host of the 2020 Evergreen International Conference. (afterl, 14:31:12)
   
   
10. Update on nonprofit status (miker, 14:37:28)
    1. We've agreed on COI, so now we just need to get final confirmation from the lawyer and submit. (miker, 14:37:31)
    
    
11. Scott Thomas' Board Position (miker, 14:42:36)
    1. For reference: A special election will be held if a member leaves the Board with more than six months remaining in their term, to complete the duration of the original term. (miker, 14:45:58)
    
    
12. Board Nominations and Voting (miker, 14:46:53)
    
13. Updating the Photography Policy: https://evergreen-ils.org/conference/photography-policy/ (miker, 15:15:18)
    1. https://evergreen-ils.org/conference/photography-policy/ (collum, 15:15:54)
    2. followin vote is to consider changing photo policy to read: If the Evergreen Executive Oversight Board, or the Evergreen Conference Planning Committee chooses to publish photographs and recordings taken by event staff, we will publish them under a Creative Commons license. The Evergreen Project further reserves the right to use those photographs and recordings in promotional materials to promote the Evergreen project and/or the use of free and (miker, 15:22:06)
    3. VOTE: Voted on "accept proposed photo policy change?" Results are, yes: 6 (miker, 15:22:44)

Action items

1. (none)

People present (lines said)

1. miker (145)
2. terran (55)
3. JBoyer (42)
4. agoben (38)
5. collum (19)
6. rgagnon (13)
7. pinesol (13)
8. afterl (11)
9. dbwells (7)
10. rhamby (3)
11. jeff (1)