Evergreen Event Photography/Audio/Video Policy

This policy applies to all attendees of Evergreen events, including event staff who are designated as official photographers and audio and video recorders.

Do not photograph, video or audio record anyone without their express permission.

During the Evergreen International Conference, most attendees will have different colored badge lanyards showing their preference for photography:

  • Green: Photographs always okay
  • Yellow: Ask before photographing
  • Red: Photographs never okay, don’t ask

There is no prior opt-in for audio or video recordings. You must always ask before recording.

The event may have one or more staff taking photographs and/or audio or video recordings during the event.  These staff will respect attendees’ preferences regarding photography and recordings.

If the Evergreen Executive Oversight Board, or the Evergreen Conference Planning Committee chooses to publish photographs and recordings taken by event staff, we will publish them under a Creative Commons license.   The Evergreen Project further reserves the right to use those photographs and recordings in promotional materials to promote the Evergreen Project and/or the use of free and open source software.

If there is a violation of this policy, event planners will request that the photograph be removed from any sites where it was posted and deleted from the devices. In the event that this request is ignored or further violations occur, the participants violating this policy may be sanctioned or expelled from the event without a refund or banned from future Evergreen events.

This Photography/Audio/Video Policy is adapted from the AdaCamp Photography/Audio/Video Policy, which is licensed under a Creative Commons Attribution-ShareAlike 3.0 United States License.

Approved by the Evergreen Oversight Board June 19, 2014; Revised March 21, 2019